Privacy Policy

Who we are

CODING CLUB LTD (further refer as Club )

Our website address is: https://afterschools.co.uk.

How long we retain your data

Privacy Policy

Introduction
This privacy policy explains how Club collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable laws. By using our services, you agree to the terms outlined in this policy.

Definitions

  • Personal Data: Any information relating to an identified or identifiable natural person.
  • Processing: Any operation or set of operations performed on personal data, such as collection, storage, use, or deletion.
  • Data Breach: A security incident that results in the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data.

Data Collection and Use

  • We collect personal data from parents and children through registration forms and additional information forms.
  • Personal data we may hold includes:
    • Children’s name, age, days attending the club.
    • Parent’s name, email address, and contact details.
    • Emergency contact information.
    • Medical information and support needs.
  • We process personal data for the purpose of providing our services, ensuring safety, and fulfilling legal obligations.

Data Retention

  • Personal data related to comments and registrations will be retained as long as necessary for the purposes for which it was collected or as required by law. We may retain certain information for longer periods if necessary to comply with legal obligations.

Your Rights Over Your Data

You have the following rights under GDPR:

  • Right to Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Request correction of any inaccurate or incomplete data.
  • Right to Erasure: Request deletion of your personal data under certain conditions.
  • Right to Object: Object to the processing of your personal data in certain situations.
  • Right to Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your personal data.

Where Your Data is Sent

  • Visitor comments may be checked through an automated spam detection service.

Cookies

  • We use cookies to enhance your experience on our website. You can manage your cookie preferences through your browser settings. More information about the cookies we use and their purposes can be found on our Cookie Policy page.

Sharing Your Data

We may share your data with:

  • Regulatory Bodies: Such as the Care Inspectorate or Social Work Department for compliance and child protection.
  • Medical Personnel: In case of emergencies requiring immediate medical attention.
  • Learning Journals and Schools: For child development and educational purposes.

Data Security

  • We implement appropriate technical and organizational measures to ensure the security of personal data.

Data Breach Notification

  • In the event of a data breach, we will notify affected individuals without undue delay, in accordance with GDPR requirements.

Contact Information

If you have questions or concerns regarding this privacy policy or your personal data, please contact our Data Protection Officer:

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes through our website or by email.

Acknowledgment of Policy

  • By making a booking, you confirm that you have read and understood this Privacy Policy and our Cancellation Policy.

Policy Review

  • This policy was last reviewed on 29 September 2024

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